Operations Coordinator

About WEEKEND

Hello, 👋 Felix here, co-founder and CEO of WEEKEND.

WEEKEND has one goal in mind: making cocktails more accessible and sustainable behind the bar – whether in a commercial bar or at your private party. We achieve this by creating award-winning cocktails that can be served ready-to-drink, with or without alcohol, straight from the bottle or on tap.

Today, we supply more than 1,000 hospitality venues and stores in Belgium, the Netherlands, Ireland, and the Baltic states, and 5 cocktails are served every minute. We are now preparing to further expand our international ambitions and continue working on our vision to become Europe’s leading cocktail brand.

Who are we looking for 🔎

As an Operations Coordinator, you are the operational linchpin of WEEKEND.

You make everything behind the scenes run smoothly: orders, admin, deliveries, invoicing, HR support, reporting… You keep the strings together and ensure everything is correct, on time, and moving forward.

You’ll work closely with our sales, finance, and operations teams, with a keen eye for detail and a love for structure, efficiency, and teamwork.

What does this role entail? 🎁

As an Operations Coordinator, you will:

Process incoming orders, coordinate deliveries, and make sure everything reaches the customer correctly and on time
Handle customer and partner inquiries by email and phone, follow up on questions, and align internally where needed
Prepare invoicing, process purchase and sales invoices, and follow up on payments
Collaborate with our external accounting firm and ensure all financial admin is timely and accurate
Support HR administration: payroll preparation, expenses, fleet, telecom, and onboarding of new colleagues
Maintain and update contracts, sales data, and CRM records
Take on office management tasks: insurances, office supplies, team events, and general admin
Think along on and implement improvements to our processes, tools, and workflows to work more efficiently

In short: you’re the beating heart of our organization, where operational efficiency meets administrative precision.

What do we expect from you? 👋

You are organized, accurate, and keep a clear overview with ease
You have a proactive, solution-oriented mindset and take initiative to improve things
You communicate clearly, customer-focused, and professionally
You work independently in a fast-growing, dynamic environment
Experience in office management, administration, or customer support is a plus
Basic knowledge of ERP systems or Exact Online is an advantage
You speak fluent Dutch, and English is no problem (French is a plus)

What do we have to offer? 🤝

A competitive salary package with extra-legal benefits such as health insurance, meal vouchers, and eco vouchers.
30 vacation days per year
The possibility to work from home (1 day per week).
13th month and double holiday pay.
Stock options for all employees — we build WEEKEND together
Lots of responsibility and direct impact in a fast-growing scale-up
An energetic team with international ambitions
Fun team buildings and plenty of cocktails, of course. 🍸